A few years ago, most workplace teams met face-to-face. People talked freely, shared ideas, and read each other’s body language. It was easier to focus because everyone was in the same room. Today, many meetings take place online. Video calls and chat tools keep teams connected, but they also make it easier to get distracted. Notifications, emails, and background noise often pull attention away from the main task.
When attention drops, productivity suffers. People might miss key points or repeat what others already said. It’s harder to build trust or pick up on subtle cues, like tone or facial expression. Some people zone out while others talk too much. What once felt natural now feels forced or tiring. This “Zoom fatigue” makes meetings less effective and leaves teams drained.
Still, remote meetings don’t have to waste time. Teams can stay productive with a few simple steps. Keep meetings short and focused. Send an agenda in advance so everyone knows what to expect. Ask people to silence notifications and close unrelated tabs. Use cameras when possible, but allow breaks from screen time during long sessions. Assign one person to guide the meeting and keep it on track.
Good communication habits also matter. Encourage everyone to speak briefly and listen closely. Use chat or shared notes for side comments so talk stays clear. End meetings with a quick summary of who will do what next. This helps prevent confusion and keeps work moving.
Face-to-face teamwork builds connection, but online meetings are here to stay. When handled well, they can be just as productive. The key is focus, structure, and respect for everyone’s time. With these habits, teams can get real work done—even through a screen.
Dave Edwards Media 