Delegating When You Don’t Have A Team

When you feel overworked, it may be time to consider delegation. It can help streamline workloads and ensure that you focus on high-priority tasks, even when you don’t have a formal team in place. There are three things you can try to help you deal with this problem.

Renegotiating Existing Responsibilities

One of the most effective ways to delegate is by renegotiating your current tasks. While it might seem counterintuitive to shift responsibilities rather than follow through on them, this approach can serve both your interests and those of your organization. By assessing the initial assignment and evaluating whether another person might be better suited for the task, you open up opportunities for more effective use of your time.

When proposing a renegotiation, frame the discussion around the benefits to the task’s originator. For example, if you’re overloaded with work, explain that delegating the task might lead to quicker completion and higher quality outcomes due to your current backlog. Offer to assist in finding a suitable replacement or to help transition the task smoothly. This demonstrates your commitment and supports the person who assigned you the task, potentially strengthening your professional relationships.

Seeking Volunteer Assistance

If you’re uncertain who can take over a task, don’t hesitate to ask for volunteers. People often appreciate taking on new challenges and contributing to the team. This strategy can be beneficial when you’re unsure of who might be the right fit but still need to offload some work.

Communicate clearly about the task’s requirements and its impact on the team or project.

Sometimes, the mere act of asking for help can uncover hidden talent or enthusiasm that you might not have previously recognized. It also fosters a collaborative environment where team members feel valued and engaged.

Utilizing Variable-Cost Alternatives

Another approach to effective delegation involves exploring variable-cost solutions. This means considering options that allow you to outsource tasks as needed, whether through hiring additional help temporarily or utilizing on-demand services.

For personal tasks like grocery shopping or household chores, employing grocery delivery or laundry services can free up significant time. Similarly, for professional tasks, platforms like Fiverr or Upwork offer access to freelancers who can handle specific projects or routine tasks. By evaluating the cost versus the time saved, you can make informed decisions about whether outsourcing is viable.

One of the toughest changes for leaders is moving from a hands-on role to a leadership position. When you’re new to management, you might still cling to completing tasks yourself, and your colleagues and superiors might even appreciate your dedication to handling practical assignments. However, as your role evolves and becomes more intricate, it becomes starkly apparent whether you’re genuinely leading or just a high-performing individual contributor with a leadership title. That’s where delegation can make a difference.